Knowledge BaseTimebank
Set up Timebank

Set up Timebank

Updated:

July 25, 2019

There are four aspects of setting up the timebank we will cover here:

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___connect-tags___

Connect tags to timebank type

Timebank types are connected to tags and used as a basis for how time tracked should be categorized in the timebank. To get the most out of the timebank, there should be at least one tag connected to each timebank type.

The timebank types are as following:

  • Work
  • Annual Leave
  • Purchased Leave
  • Sick Leave
  • Other Leave


Work is the default timebank type for all tags, and is used for all normal work not related to leave.

Annual leave is the timebank type for tags related to annual leave, typically vacation. Annual leave is logged in hours and converted to days based on the following calculation.

Purchased leave is the timebank type for tags related to purchased leave, typically unpaid time off. Hours logged on a tag connected to the timebank type «purchased leave» is subtracted from the user's time balance.

Sick leave is the timebank type for tags related to sick leave, typically paid time off that employees can use to address their health and safety needs without reducing their time balance.

Other leave is the timebank type for tags related to special occasions that does not fit the other timebank types. This can be study leave, parental leave e.g.

Read more about timebank calculations.

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___workweek___

Set up user and workspace workweek

Workweek decides how much a user is expected to work each day in a regular week. It can be tailored as a workspace default, or customised for a single user. Typically a company uses a 40 hour workweek (reflecting 100% employment), then reduce the amount or duration of workdays for employees with less than 100% employment.


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___balances___

Add initial balances and adjust leave settings

Annually added leave

Annually added leave is the number of days that will be added to the annual leave balance on a chosen date each year. It can be tailored as a workspace default, or customised for a single user. Typically an employee has annually added leave relative to their employment rate, and therefore requires a custom annually added leave balance.

NB: Workspace default will be used if no other annually added leave is specified on user-level.

Initial annual leave balance

Initial annual leave balance is the number of annual leave days available when setting the start date of the timebank. It will work as the starting point for future annual leave calculations.

Month for added leave balance

Month for added leave balance is the month annual leave is added to the user's leave balance. Typically set to January 1st, or June 1st.

Initial time balance

Initial time balance is the number of hours available in the time balance when setting the start date of the timebank. It will work as the starting point for the future time balance calculations.

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___holidays___

Specify workspace and user holidays

Holidays define which days should not be considered workdays, and will remove expected working hours from the regular workweek. All public holidays are considered non-workdays and will not generate capacity for the respective day. Holidays can be tailored as a workspace default, or customised for a single user. Busy also supports holidays for several countries. If your country is not yet supported, please contact us.

Start date define from when the timebank should start calculating expected capacity, and generate timebank reports. Hours logged before this date will not be included in the timebank.


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___whats-next___

What's next?

Now that you're done, you will have access to future timebank reports.

Next, we recommend the following steps:

  • Read our guide on timebank calculations.
  • Inform users in your workspace how to track leave and understand their timebank dashboard.

Future changes to users or workspace can be done through the user- and workspace settings page. Setting up timebank for new users, or making bulk updates? Use our timebank setup tool (in red below).

Any questions? Get in touch.

Timebank

Oher relevant articles from our Knowledge Base

Timebank Calculations

In this article, we will cover how calculations are done in the timebank, going through every key figure.

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